The Campus of Western Carolina University is a prime site for your organization to conduct a meeting or training program. Modern seminar rooms, up-to-date instructional technologies, expert staff assistance, and affordable food services are available year-round with a variety of residential living options available in Madison Hall year-round and in other halls during the summer. WCUs Meetings and Conferences Program is designed to assist and support Western North Carolina Businesses and organizations.
LISTON B. RAMSEY REGIONAL ACTIVITY CENTER
Patios
Two patios on the north side of the building provide scenic outdoor settings for receptions, banquets, and other special events.
The Concourse
The concourse has approximately 25,500 square feet of usable space around the arena perimeter that can be set up in a variety of creative configurations.
The Main Arena
The main arena floor has more than 17,000 square feet of usable space that can accommodate trade shows and other display events, banquets, receptions, and dances.
The Press Room can accommodate up to 20 guests theater-style, 8 guests classroom-style, or 12 guests in a conference-style set-up.
The Hospitality Suite
The Hospitality Suite can comfortably accommodate up to 150 reception guests or 96 guests in a banquet set-up.
The Green Room provides a relaxed meeting space or quiet resting place for event officials or other special guests. This space contains a private bath with shower.
The Auxiliary Gym
The Auxiliary Gym has more than 8,000 square feet of usable space that can accommodate smaller trade shows and other display events, banquets, receptions, and dances.
The new $30M Fine and Performing Arts Center, which opened in the fall of 2005, houses a 1,000seat performance hall complete with technical areas supporting the center. The Center is home to the Music Theatre program and hosts professional music and dramatic performances. The elegant 1,000-seat concert hall, with its fine-tuned acoustics, is designed for world-class music, theatre, dance, literary and Broadway-caliber performances. A full season of main stage productions showcases regional, national, and international guest artists, as well as exceptionally talented faculty, students, and guest artists.
THE A. K. HINDS UNIVERSITY CENTER
The A.K. Hinds University Center has a number of rooms available for reservation. The University Center staff can help with event planning and program production, as well as provide special equipment and services for your program. The following spaces are designated as meeting spaces within the University Center:
Cardinal: 50 Max capacity (theater seating)
Catamount: 50 Max capacity (theater seating)
Rogers: 18 Max capacity (conference table configuration)
Grandroom: 500 Max capacity (theater seating configuration/small stage)
Illusions: 250 Max capacity (club configuration)
Cardinal Room Room 214
2nd Floor
Preset for 28 people
Room Attributes: Circular tables, 28 task chairs, drop down screen, bulletin board, dry erase board, Grip-A-Strip on the walls to hold flipchart paper, Ethernet hookup, carpeted floor,
wheelchair accessible. Audio-visual equipment must be requested 48 hours in advance. Fees apply to the following:
LCD Projector
Overhead Projector
TV/VCR/DVD Combo
Note: The tables and chairs cannot be moved around. Foodservice can provide boxed meals or light refreshments in this room.
Catamount Room Room 215
2nd Floor
Preset for 48 people
Room Attributes: 8ft table, 48 chairs lecture style, drop down screen, bulletin board, dry erase board, Grip-A-Strip on the walls to hold flipchart paper, Ethernet hookup, carpeted floor, wheelchair accessible. Audio-visual equipment must be requested 48 hours in advance.
Fees apply to the following:
LCD Projector
Overhead Projector
TV/VCR/DVD Combo
Note: On certain occasions, room setup can be changed for a fee. Must be approved two weeks in advance. Foodservice can provide boxed meals and light refreshments in this room. (227-3969)
Dogwood Room Room 213
2nd Floor
Preset for 10 people
Room Attributes: Smallest conference room in the University Center. Conference tables, 10 chairs, bulletin board, dry erase board, Grip-A-Strip on the walls to hold flipchart paper, Ethernet hookup, carpeted floor, wheelchair accessible. Audio-visual equipment must be requested 48 hours in advance. Fees apply to the following:
LCD Projector
Overhead Projector
Screen
TV/VCR/DVD Combo
Note: The tables and chairs cannot be moved around. Foodservice can provide boxed meals or light refreshments in this room.
Grandroom Room 302
3rd Floor
The Grandroom is the University Centers largest conference room. This room can be setup many different ways to fit your event needs including: banquets, information fairs, lecturers, dances, pageants, etc.
Room Attributes: Lecture style setup, 500 people.
500 chairs, Ethernet hookup, wireless connection, permanent stage,
piano, wood floor, controllable lighting, wheelchair accessible.
Banquet style setup, 225 people.
28 large round tables, 225 chairs, Ethernet hookup, wireless connection, permanent stage, piano, wood floor, controllable lighting, wheelchair accessible.
Family style setup, 350 people.
8ft tables, 350 chairs, Ethernet hookup, wireless connection, permanent stage, piano, wood floor, controllable lighting, wheelchair accessible.
For these different setups it must be requested two weeks in advance.
Fees apply to the following:
All Room Setups
LCD Projector/Screen (PC/MAC)
Overhead Projector
DVD/VHS Combo
Sound System/Podium/microphones (University Center technician required)
Note: Sponsoring organization/department must provide a laptop (PC or MAC) for presentations. Foodservice can cater a served meal, buffet, or a reception in this room. (227-3969)
Illusions (Dance Club) Room 309
3rd Floor
Preset for 81 people
Room Attributes: Dance Club setup
Small round tables, 60 chairs, 5 booths that hold 21 people total,
Permanent stage, tile and carpeted floor, 2 dart boards, Foosball table,
controllable lighting, TVs, Ethernet hookup, wheelchair accessible.
Lecture style setup, 100 people.
100 chairs lecture style. 5 booths that hold 21 people total, permanent stage, tile and carpeted floor, 2 dart boards, Foosball table, controllable lighting, TVs, Ethernet hookup, wheelchair accessible.
Banquet style setup, 90 people
7 large round tables, small round tables, chairs, 5 booths, permanent stage,
tile and carpeted floor, 2 cart boards, Foosball table, controllable lighting, TVs, Ethernet hookup, wheelchair accessible.
These different setups must be requested one week in advance. Fees apply to the following:
All Room Setups
LCD Projector/Screen
Overhead Projector
DVD/VHS Combo
Sound System/Podium/microphones (University Center technician required)
Note: Foodservice can cater a served meal, buffet, or a reception in this room. (227-3969)
B.Y.O.B. is optional. A form must be approved at least two weeks in advance. (227-3624). An Illusions employee will be available for social events and B.Y.O.B.
Movie Theater Room 315
3rd Floor
Preset for 167people
Room Attributes: 167 chairs, 3 handicapped spaces, hardwood stage, permanent big screen, carpeted floor, podium/microphone, Ethernet hookup, projection booth with latest audio-visual equipment. LCD Projector, 35 mm film projector, DVD/VHS, sound system, speakers. Fee applies to room usage.
Note: Food and drinks are not allowed in the Theater, only in the lobby area. Sponsoring organization/department must provide a laptop (PC) for presentations.
Multipurpose Room A Room 232 A
2nd Floor
Preset for 50 people
Banquet Setup seats 32 people
U Shape Setup seats 25 people
Square Shape Setup seats 35 people
Room Attributes: 8ft table, 50 chairs lecture style, screen, LCD projector, bulletin board, dry erase board, Grip-A-Strip on the walls to hold flipchart paper, Ethernet hookup, carpeted floor, wheelchair accessible. Audio-visual Equipment must be requested 48 hours in advance. If a different setup is needed, it must be requested one week in advance. Fees apply to the following:
Setup other then lecture style
LCD Projector/Screen
Overhead Projector
DVD/VHS (run through LCD Projector)
Podium/Microphone (University Center technician required)
Note: Sponsoring organization/department must provide a laptop (PC or MAC) for presentations. Foodservice can cater a served meal, buffet, or a reception in this room. (227-3969)
Multipurpose Room B Room 232 B
2nd Floor
Preset for 50 people
Banquet Setup seats 32 people
U Shape Setup seats 30 people
Square Shape Setup seats 40 people
Room Attributes: 8ft. table, 60 chairs lecture style, screen, LCD projector, bulletin board, dry erase board, Grip-A-Strip on the walls to hold flipchart paper, Ethernet hookup, carpeted floor, wheelchair accessible. Audio-visual equipment must be requested 48 hours in advance. If a different setup is needed, it must be requested one week in advance. Fees Apply to the following:
Setup other then lecture style
LCD Projector/Screen
Overhead Projector
DVD/VHS (run through LCD Projector)
Podium/Microphone (University Center technician required)
Note: Sponsoring organization/department must provide a laptop (PC or MAC) for presentations. Foodservice can cater a served meal, buffet, or a reception in this room. (227-3969)
Multipurpose Room A & B Room 232
2nd Floor
The Multipurpose Room has a divider that can be opened to make one large room.
Banquet style setup seats 64 people.
Lecture style setup seats 135 people.
Classroom style setup seats 75 people.
U-shape style setup seats 45 people.
Room Attributes: Bulletin board, dry erase board, screen, LCD projector, Grip-A-Strip on the walls to hold flipchart paper, Ethernet hookup, carpeted floor, wheelchair accessible. These different setups must be requested one week in advance. Fees apply to the following:
All Room Setups
LCD Projector/Screen
Overhead Projector
DVD/VHS Combo (ran through LCD Projector)
Podium/Microphone (University Center technician required)
Note: Sponsoring organization/department must provide a laptop (PC or MAC) for presentations
Foodservice can cater a served meal, buffet, or a reception in this room. (227-3969)
Rogers Room Room 209
2nd Floor
Preset for 16 people
Room Attributes: Circular conference table, 16-18 chairs, bulletin board, dry erase board, Grip a Strip on the walls to hold flipchart paper, Ethernet hookup, carpeted floor, wheelchair accessible. Audio-visual equipment must be requested 48 hours in advance. Fees apply to the following:
LCD Projector
Overhead Projector
Screen
TV/VCR/DVD Combo
Note: The tables and chairs cannot be moved around. Foodservice can provide boxed meals or light refreshments in this room.
University Center Lawn
The University Center Lawn is available for major concerts and events.
Attributes: Concrete Stage
Fees apply to the following:
Sound Equipment
Tables and chairs
Picnic Area
The picnic area is located down by the girls softball field. Reservations are required.
There is no charge to use the space.
Attributes: Four picnic tables under shelter and more outside of the area, fireplace, charcoal grills, bathrooms, running water.
BASE CAMP CULLOWHEE
Base Camp Cullowhee (BCC) provides a comprehensive array of outdoor program services to the Western community. Your group can take part in outdoor recreation trips, or utilize the outdoor equipment rental program. BCC offers all sorts of activities such as kayaking, whitewater rafting, backpacking, caving, hang gliding, skiing, numerous skills clinics, and brand new in the fall of 2008, the indoor climbing spire.
AUDITORIUMS
Music Recital Hall
Student, faculty and guest recitals are held in Music Recital Hall in the Coulter Building, a 440-seat concert venue. A grand piano and electronic organ are available for performances. Music theatre productions and large ensemble concerts are held in the Fine and Performing Arts Center.
Hoey Auditorium is a 500-seat auditorium, which serves as the venue for a number of university theatre plays as well as selected Lectures, Concerts and Exhibitions (LCE) Series events.
Niggli Theatre is a 150-seat theatre, which serves as an intimate venue for a number of University Theatre plays and other student-based productions.
THE GYMNASIUMS
Breese Gymnasium - Designated a nuclear fallout shelter at one time, the solid stone structure of Breese Gymnasium dates from the 1930s and served as the area's first basketball arena.
Now, the recently renovated Breese serves as home to physical education and dance programs at WCU.
Reid Gymnasium - Get pumped at Reid! The facilities here include free weights and Cybex equipment, fitness trainers, indoor basketball courts and pools, a dance studio, volleyball courts, and more. But that's not all -- in late 2005 WCU broke ground on a $13.5 million student recreation center! The new center will include a climbing wall, an area for strength training and cardiovascular equipment, an indoor track, an exercise studio, fitness assessment rooms, locker rooms and administrative offices.
ACCOMMODATIONS
Housing is available to groups year-round in Madison Hall, and in other residence halls from June through early August.
Madison Hall, a historic building remade into a comfortable and convenient meeting facility, offers fifty-four guest rooms with all the amenities of a business-class hotel.
Albright and Benton Halls are two residence halls that are joined by a common enclosed breezeway. Each of the two residence halls accommodates 200 guests. The capacity on each of the four floors of each hall is 50 guests, and each floor has two bathroom suites with individual shower and restroom facilities. The common lobby can be used for a variety of programs, as well as for lounging. Additionally, there is a great outdoor area located behind the building, which can be used for grilling, concerts, and sports.
Buchanan Hall is located on the scenc, historic hill section of campus. It consists of four floors and can accommodate 200 guests, 30 on each of its seven wings. Each wing has a large bathroom suite.
Harrill Hall is one of three high-rise residence halls on campus. Each of the nine floors is arranged into suites. Each suite consists of four residence hall rooms and a shared bathroom. Each room can accommodate two guests. Behind Harrill is one of the outdoor basketball courts.
Norton Road Hall is air-conditioned and consists of both private and double occupancy rooms, which are arranged suite-style. Occupants of private rooms share a bath with one other private room guest, while each double room has its own bath. Guests of each wing can take advantage of a common living area and kitchen. Norton Road can accommodate 290 guests.
Reynolds Hall is arranged in suites. Each suite is comprised of two same-gender rooms that share a bathroom. Each room accommodates two guests so that a total of four guests share the suite. Reynolds is an air-conditioned facility. Outside is a well used and maintained sand volleyball pit.
Scott Hall is the largest residence hall on campus, housing approximately 700 guests. Each of the nine floors is equipped with four bathroom suites, a study, and a kitchenette. Scott hall also features the "Scott Blue Lobby," which can be utilized for meeting space.
The Village is comprised of six buildings, which accommodate a total of 250 guests. Rooms are double occupancy and each has a private bath and is air-conditioned. The Commons Building contains meeting rooms, as well as vending and laundry facilities. Volleyball and basketball courts are available for recreational activities.
Walker Hall is located near the main entrance to campus, adjacent to Scott Hall. It is a nine story high-rise and consists of suites where four double occupancy rooms share a bath. Walker can accommodate 400 guests.
FOOD SERVICE
WCU has two full-service dining halls and several private dining rooms. A variety of food is offered at every meal, including fruits, no-salt vegetables, and low fat items. Special meals ranging from banquets to picnics can be arranged. Catering services are also available for coffee breaks.
http://www.campusdish.com/en-US/CSSE/WesternCarolina
AREA ATTRACTIONS
As one of the most beautiful and historic areas of the United States, western North Carolina and WCU have much to offer. Enjoy Western's art galleries and Mountain Heritage Center. Off campus, take advantage of area attractions such as the Great Smoky Mountains National Park, the Blue Ridge Parkway, the Cherokee Indian Reservation's casino and museum, Unto These Hills outdoor drama, the Folk Center, the Grove Park Inn, and the Biltmore Estate.
To learn more, please see Area Information.